Property management billing software can be a game-changer or deal-breaker for property management companies that strive to grow their portfolio. Let us explain what we mean by this.
Over the past few years, we see at MaxBill that for virtually all property management companies portfolio growth remains the top priority. In the meantime, their portfolio growth tactics have changed, meaning property management businesses focus more on purchasing other companies or investors’ portfolios or expanding the property types and geographic areas.
Thus, billing systems they use should go beyond charging and invoicing, and include business capacities that allow streamlining teams’ work, scaling up processes, onboarding partners, managing debts, and branching out to new property types. The list is not over since it all depends on the business goals of a managing company.
With this in mind, we compiled the top 5 best property management billing software for property managers, building operators and landlords that not only help fulfill their traditional mission but support modern business models.
Just one more thing…
MaxBill has been in the domain of tenant billing for two decades now, which allows us to define the top 7 metrics to evaluate property management billing software that meets the business needs of modern property management companies.
Take a look before getting closer to the list of MaxBill top picks.
The top 7 metrics to evaluate property management billing software
1. Automation and Efficiency
- Why It Matters: Property and rental billing management system delivers efficiency to reduce manual workloads and administrative burdens.
- Key Metrics:
- Percentage of invoices auto-generated
- Reduction in billing errors
- Time saved in billing processes
2. Integration with Property and Tenancy Management Systems
- Why It Matters: Seamless integration with tenancy management ensures smooth rent collection, invoice generation, and financial tracking.
- Key Metrics:
- Percentage of invoices linked to tenancy records
- Number of automated rent and management fee billings
- Accuracy of financial reconciliations between systems
3. Payment Processing and Collection Rates
- Why It Matters: Ensuring high collection rates and multiple payment options enhances cash flow and operational stability.
- Key Metrics:
- Payment success rate
- Percentage of overdue invoices
- Number of available payment methods (ACH, credit card, digital wallets)
Related:
Utility Debt Management With Optimised Collection Systems
4. Regulatory Compliance and Legal Adherence
- Why It Matters: Property management billing service must align with regulations like the Tenant Fees Act 2019, rent control laws, and taxation policies.
- Key Metrics:
- Number of compliance-related errors
- Frequency of software updates for legal changes
- Audit trail completeness (trackable invoice modifications)
5. Reporting and Financial Insights
- Why It Matters: Property owners demand detailed financial reports and transparent billing statements to assess their portfolios.
- Key Metrics:
- Availability of real-time financial reporting
- Number of customizable financial reports
- Percentage of invoices linked to tax reporting features
6. Tenant and Landlord Invoice Management
- Why It Matters: Landlord tenant software allows efficient handling of landlord management fees, tenant utility billing, and service charges ensure smooth financial operations.
- Key Metrics:
- Time to generate and send invoices
- Rate of tenant billing disputes
- Accuracy in landlord deductions and settlements
7. Scalability and User Experience
- Why It Matters: As PMCs expand portfolios, billing software must scale and maintain usability across multiple properties and ownership structures.
- Key Metrics:
- Maximum number of properties supported
- User satisfaction ratings (ease of use, training needs)
- Performance speed when processing bulk transactions
Top 5 property management billing software for property management companies
#1: MaxBill property management, rental and utility billing software 👈 Our choice for 2025
The billing solution by MaxBill is designed for property management companies, delivering:
- bespoke estate management services, including responsive, tenure-blind services to residents.
- services to public sector landlords, working with local authorities, housing associations, and developers
- services to local authorities, private and corporate landowners, national and regional developers, house builders, housing associations
- property management custom billing services for house builders and developers, resident-controlled management companies
- services to property owners, residential management firms, right-to-manage organizations, developers, and real estate investors
… and so on.
MaxBill property management billing solution supports diverse expansion strategies, incl., geographic and service expansion. For example, if the company is striving to diversify the types of properties to manage (e.g., housing associations, commercial properties, and short-term rentals).
Adding new services and revenue expansion is another way to grow for property management companies where modern SaaS tenant billing can be a turning point. The potential business cases include:
- Raising rents and fees in case companies raise rent and resident-paid fees
- Expanding service offerings, such as resident benefit packages, construction and renovation management
- Expanding market base, such as services to municipal organizations and developers
- Automation and AI adoption, such as automated billing processes, chat bots, MLL models prediction customer attrition and ‘debt-prone’ contracts
- Increasing tenant quality and retention strategies to avoid high turnover costs via efficient revenue collection strategies, debt management, self-service portal for tenants.
Related:
The Modern Billing System for UK Housing Associations to Address Current Crisis’ Challenges.
How advanced SaaS billing helps housing cooperatives in Sweden address housing market downturn.
Achieve your strategic goals with MaxBill property and rental billing management system
The following are top property management custom billing services. We’ll provide an overview based on key features, target audience, and solutions provided. Check this out:
#2: Zego for automating critical workflows for property managers
Zego offers a comprehensive property management software solution designed to automate critical workflows for property managers and associations. The platform includes services such as digital payment processing, utility management, and resident engagement tools.
Its main features encompass automating rent and homeowner dues collection, streamlining utility billing and expense management, and providing a mobile app to enhance resident interactions. Zego’s target audience includes property managers, property owners, homeowner associations, and operators of various residential communities, including multifamily, student housing, and manufactured housing.
#3: Glide for custom billing and invoicing software
The solution offers custom billing and invoicing software tailored specifically for property managers. The platform provides services such as centralized billing, payment management, and expense tracking, all within a user-friendly interface accessible across devices.
Key features include seamless integration with spreadsheets and SQL databases, customizable workflows to streamline financial tasks, and advanced security measures to protect sensitive data. This solution is designed for property management professionals seeking to enhance efficiency and accuracy in their financial operations.
#4: Unity to streamline financial operations
The software is designed to streamline financial operations for property management bodies, ensuring timely and accurate financial reporting in compliance with the Strata Management Act (SMA) 2013. Key features include automated billing for maintenance charges and sinking funds, real-time accounting updates, and customizable modules for tracking deposits and refunds.
The system also offers tools to manage meter charges for tenants and automate late payment interest calculations. This solution is ideal for property management entities seeking efficient and user-friendly accounting systems to maintain consistent and accurate financial records.
#5: Subscription DNA for a cloud-based billing and membership management
The service provides a cloud-based billing and membership management platform tailored for property managers. The software offers automated recurring billing, secure payment processing, and tenant management features. Key functionalities include customizable communication tools for tenant notifications, secure subscriber portals for tenant self-service, and robust reporting capabilities.
This solution is ideal for property management companies aiming to streamline billing processes, enhance tenant interactions, and efficiently manage financial operations.
